Happy 2017 and welcome to the first Tip of the Week for the new year. We'll jump right into the deep end and talk about one of the MLS fields that we get the most complaints about; Parcel ID.
The Parcel ID on the listing must match the Parcel ID on the County Property Appraiser record. If even one character of the code is incorrect, the link between the listing and the PA record will not work. Every letter, number, and character must be the same.
We'll talk about the easiest way to get the parcel ID in a minute, but for now, let's look at the parcel ID and how it should appear.
Most of the counties in our area use a 6 part parcel ID: Section, Township, Range, Subdivision, Block, and Lot. The first three groups use two characters each. The Township group has both a letter and a number. The letter will always be an N or an S, to indicate North or South. A very common mistake is to enter the number 5 instead of the letter S. That will prevent the link from working.
The last three groups will vary from county to county regarding use of letters, or the number of characters in each group. For example, Okaloosa County formats the parcel ID as 2-2-2-4-4-4. Some of the groups, such as block or lot, will include letters. Again, it's easy to confuse the letter L for the number 1, the letter O for a zero, or the letter B for the number 8. So you want to watch these carefully.
There are two exceptions to entering the actual parcel ID. The first one is if the property you're listing has just been subdivided and does not have it's own parcel ID yet. Many times the county will not assign the parcel ID until the property sells for the first time. If this is the case, use the phrase “to be assigned”. This will notify other members that there is no parcel ID for the property.
The other exception is if you're listing more than one lot in one listing. In this situation, use the Multiple to indicate that there are multiple parcel IDs within the listing. You can enter each parcel ID in the Legal Description field.
So what's the easiest way to get the parcel ID for most listings? “Populate Tax Data”
Where is that, you ask? As you enter your listing address information, you'll see this button below the main area, city, zip code, fields. After entering the address and county, click this button, and the system will attempt to find the property in the CRS Data system. If there are multiple matches, you'll get to choose which one you want. Otherwise, the system will automatically fill in parts of the listing based on the tax record. This includes seller name, subdivision, legal description, and Parcel ID.
Even though this data comes right from the counties, always double check it. No system is perfect, and sometimes property information changes between sales.
Questions? Call us at 850-244-2411, or email firstname.lastname@example.org.
Susan Beck, MLS Director
Emerald Coast Association of Realtors
Fort Walton Beach, FL
Santa Rosa Beach, FL